Freight management software for forwarders who ship vehicles.
ULOS follows each VIN from auction release through the tow, the yard and the ocean booking to the customer invoice. When a load is stuck, your team can see which car is holding it and what it still needs.
Auction release
Lot and release recorded. VIN checked.
Title
Title received and validated for export.
Tow
Carrier assigned. Delivery to the yard recorded.
Yard intake
In slot B-14. Damage logged on two panels.
2 intake photos missingContainer
Can't load until intake is complete.
Invoice
Tow, storage and freight charges waiting on the case.
One record for every team that touches the car.
Your company gets its own ULOS organization. You decide which staff work in which workspace and what each role can do.
Sales
Leads, follow-ups and quotes priced from your rate cards.
Dispatch
Tow orders, carriers and delivery into the yard.
Yard
Intake inspections, slots, moves and holds.
Documentation
Titles, lane document requirements and export filings.
Finance
Invoices from job charges, payments and vendor bills.
Your customers
Quotes, shipment status, documents and invoices in the portal.
What's in the platform
Each module works on the same case, vehicle, booking and container records, so nothing is retyped between teams.
Quote from your own rates. Keep the price when it becomes a job.
Pricing uses your rate cards, the customer's agreement, the lane, equipment and vehicle count.
- Leads with follow-up reminders
- Towing, freight, loading and documentation charges on one quote
- Revisions, and automatic expiry of quotes past their validity
- Accepted quotes convert into an export case with the agreed prices and discounts
| Charge | Amount |
|---|---|
| Tow, auction to yard | $285.00 |
| Ocean freight, Newark to Jebel Ali | $1,450.00 |
| Container loading | $175.00 |
| Export documentation | $95.00 |
| Agreement discount | −$100.00 |
Every car has a file, from the auction lot to the yard gate.
Decode the VIN, record the release and follow the title before the car moves.
- Auction lot, release and title status on the vehicle
- Tow orders with an assigned carrier and recorded delivery
- Intake inspection: keys, running condition, odometer, damage areas and photos
- Missing photos flag the VIN so the yard knows what to fix
| Keys | 1 key |
|---|---|
| Runs and drives | Yes |
| Odometer | 84,213 mi |
| Damage | Front bumper, left rear door |
| Photos | 6 of 8 |
Know where each car is parked and what is stopping it leaving.
Lay out your yards, then receive, move and stage vehicles against real slots.
- One vehicle per slot, enforced
- Every move recorded against the vehicle
- Open holds block release from the yard
- Storage charges calculated from yard time and free days
See which car is holding up the container.
Cases move through stage checks. A case can't advance until its vehicles and paperwork are ready, and ULOS names what's missing.
- Bookings with vessel, voyage, dates, carrier references and B/L number
- Container load plans with seal and verified gross mass
- Cars from different customers in one container, each case checked on its own
- Roll-on/roll-off bookings without a container
SUV ···5521
Sedan ···9930
Pickup ···1174
Sedan ···2817
not loaded
Know which papers each lane needs before the car reaches the port.
Set document requirements per lane and keep every version on the case.
- Versioned documents attached to cases, vehicles and bookings
- Restricted-party screening against imported U.S. government lists
- Holds that stop a case until someone clears them
- Export filing workspace for EEI details and the ITN you receive
| Original title | Received |
| Bill of sale | Received |
| Export filing ITN | Missing |
| Consignee screening | No match |
Every invoice line points back to a car, a booking or a container.
Invoice what's unbilled on the job. A charge can't land on two live invoices.
- Invoices built from outstanding job charges
- Payments and receivables aging
- Vendor bills with approval, and a second approval above your threshold
- Tow bills can't be paid until the tow is marked delivered
| Line | From | Amount |
|---|---|---|
| Tow | VIN ···2817 | $285.00 |
| Storage, 4 days over free time | VIN ···2817 | $60.00 |
| Ocean freight share | Booking BK-7731 | $1,450.00 |
Give your shippers somewhere to check before they call.
The customer portal is an add-on. Your customers see only their own records.
- Request a quote, accept it or ask for changes
- Shipment milestones, vehicles, pickup and title status
- Shared documents, invoices and balances
- Sign contracts, and pay by card where you've set up payments
| Sedan ···2817 | At the yard | Title validated |
| Pickup ···1174 | Loaded | Sealed |
| SUV ···5521 | Pickup scheduled | Awaiting release |
The problems ULOS is built to stop
Shipping used vehicles fails in small places: a missing photo, a title still in the mail, a storage day nobody billed.
A container that can't sail and nobody knows why
Stage checks run on every case. When a case can't advance, ULOS lists the reason and the vehicle: unloaded, missing photos, title not validated, open hold.
- Each customer's case checks its own cars in a shared container
- Holds block release until they're cleared
Charges that never make it onto an invoice
Quoted charges carry into the case. Storage is calculated from yard movements and free-day terms. Finance invoices whatever is still unbilled.
- The same charge can't appear on two active invoices
- Recurring contracts generate the period fee and vehicle overage
Paperwork that stops the car at the port
Each lane has its document requirements, so the team sees what's outstanding while there's still time to chase it.
- Title tracked from receipt through validation
- Consignees screened against restricted-party lists
Customers calling to ask where their car is
With the portal add-on, dealers and shippers see milestones taken from the job record, download their documents and find their invoice.
- Each customer sees only their own shipments
- Quotes can be requested and answered in the portal
Why forwarders move vehicle work onto ULOS
Most teams run vehicle exports on spreadsheets and email, or on forwarding software designed around general cargo.
| The question | Spreadsheets and email | General forwarding software | ULOS |
|---|---|---|---|
| Which car is holding the load? | Someone checks the sheet and calls the yard. | Often tracked at shipment or container level. | The case names the VIN and what it needs. |
| Is the title cleared? | A column someone remembers to update. | Often a document attachment. | Title status tracked through validation on the vehicle. |
| Where is the car parked? | A yard whiteboard. | Warehouse inventory by SKU and location. | Yard slots, moves and holds by VIN. |
| Did we bill the storage? | Worked out by hand at month end. | Storage billing per warehouse. | Calculated from yard time and free days, then invoiced. |
| Can this tow bill be paid? | Whoever approves the email. | Payables approval. | Only after the tow is delivered, with a second approval above your threshold. |
If most of your work is air, rail or general cargo, a broader forwarding suite may suit you better. ULOS is built around vehicles moving by road and ocean.
Published plans. Pay monthly or yearly.
Plans include a set number of staff seats. Add seats, the customer portal or compliance as you need them.
| Plan | Seats included | Monthly |
|---|---|---|
| Starter | 5 | $499 |
| Growth | 15 | $1,490 |
| Enterprise | 50 | $3,900 |
Connections
ULOS keeps your records in one place and connects where a connection is working today.
API and access tokens
Documented API operations, with personal tokens scoped to what each integration may do.
VIN decoding
Vehicle details looked up from the VIN when a car is added.
Card payments
Customers can pay invoices by card in the portal once you've set up payments.
Scheduled reports
Operational and financial data delivered as CSV on a schedule.
Frequently asked questions
Who is ULOS for?
Freight forwarders that handle vehicles: used-car exporters, auction buyers' shippers and the dealers they work with. It covers quoting, towing, yard work, ocean bookings, documents and billing for vehicle shipments.
Is my company's data kept separate?
Yes. Each subscribing company has its own organization, and its records are separated from every other organization's. Inside your organization, you control which workspaces and actions each staff member can reach.
Can I try it before paying?
There's no free trial. You register with your work email, choose a plan and pay at checkout. You can cancel any time before the plan renews.
How do we get set up?
Once your organization is ready, the owner sets up the company: ports, yards and workspaces. Then they invite staff and give each person a role.
Does ULOS connect to ocean carriers for bookings and tracking?
Not today. Staff record the booking, vessel and voyage, carrier references and the B/L number. Shipment milestones come from what your team records on the job.
Does ULOS file AES / EEI directly?
No. The compliance add-on gives you a workspace for the filing details. You file through your existing route and record the ITN you receive on the case.
Does it replace our accounting system?
ULOS handles job billing: customer invoices, payments, receivables aging and vendor bills. It is not a general ledger, and it doesn't reconcile bank accounts.
Can we use it for air, rail or general cargo?
ULOS is built around vehicles moving by road and ocean. Air, rail and general warehouse picking aren't part of the platform.
Can our customers log in?
Yes, with the customer portal add-on. Customers see their own quotes, shipments, documents and invoices, and can sign contracts there.
Try ULOS with your own vehicles and yards.
Tell us about your team and we'll set up a trial organization. Then add your ports, yards and staff.